📬 Czech Republic Erasmus Visa - Late Arrival of Accommodation Document - How Does the 30-Day Extension Work?

The biggest concern for students applying for Erasmus in the Czech Republic is the delayed arrival of their accommodation documents. Paper documents, especially those sent via "Ceska Posta," can sometimes be delayed for weeks. Students frequently encounter this situation, thinking, "I think the post office lost the document; it won't arrive in time for my appointment, what will happen?"

This guide details the official extension period offered by the Czech Republic in case of a delayed accommodation document and the steps you need to follow.

1️⃣ The original accommodation document must be brought.

One of the most critical documents for long-term Czech visas is the "Accommodation Confirmation." This document is generally submitted in two formats.

• 📄 Physical letter (stamped by Ceska Posta)

• 📧 PDF preview (some universities send this, but it's not official)

The consulate does not accept PDF printouts as official documents in most cases. The original document is the stamped copy delivered by the postal service (PTT) .

2️⃣ What happens if PTT (Turkish Post Office) delays the delivery? The "Extra Time Right" comes into effect.

Students' biggest fear is not having enough documents for their appointment. However, the Czech Consulate has an official procedure to resolve this issue.

✔ Rule.

If your accommodation documents arrive late, the consulate may grant an additional 30 days .

So, not having the required documents at the appointment doesn't mean your application will be rejected. You can submit the documents later.

This information has been confirmed numerous times in group chats.

3️⃣ How Does the Additional Time Period Work? Step-by-Step Explanation

🟩 1. Attend your appointment – Report if you don't have the required documents.

Just tell the officer, "The document is delayed at the post office."

🟩 2. The officer will give you a form for missing documents.

This form indicates which documents are missing .

🟩 3. They will grant the additional time in writing.

Additional time is generally granted.

• 15 days

• 30 days. It varies depending on the situation, but most students are given 30 days .

🟩 4. You will submit the document to the consulate later when it arrives.

You don't need to re-enter the appointment.

4️⃣ Why is the “Blue Ceska Postal Stamp” on the Back of the Accommodation Document Important?

An interesting detail for students: There's a blue stamp on the back of the document. This stamp indicates the document's authenticity.

✔ The consulate performs the following checks.

• The document must have a wet signature.

• Presence of the institution's seal.

• The appearance of the blue postage stamp.

PDF printouts are not considered official because they do not contain this stamp.

5️⃣ PDF is for “Temporary Viewing” Only

Some universities send the document both physically and as a PDF. Students print out the PDF and bring it with them, but the consulate often considers it only a preliminary document .

✔ PDF can be used for the following:

• Preparing for the appointment

• To be submitted as a temporary document for course registration.

• University pre-registration procedures

But it is not sufficient on its own for a visa .

6️⃣ What should you do if the document gets lost on the way?

This happens more often than you think. Even if PTT or Ceska Posta doesn't report it lost, the document may not appear in the system.

✔ Solution.

1. Email the university's international office.

2. Request the document to be resent.

3. If possible, ask them to use DHL or UPS.

4. Inform the consulate.

The consulate will wait for the document – it will not reject the application.

7️⃣ Late Document Submission Does Not Affect Visa Approval

The consulate requires all documents to be submitted in a complete file. Even if the accommodation document arrives late, the process will be completed with the same speed.

✔ So.

Late submission does not equal delayed evaluation. The process will continue once this document is added to the file.

🎯 RESULTS

Late arrival of accommodation documents is one of the most common problems with Czech Republic Erasmus applications. However, the consulate is aware of this and grants students an official 30-day extension. Therefore, going to the appointment without the document is not a problem. Simply submit it when it arrives. The original copy with the blue Ceska postal stamp is the most critical part of the application.